Information System Inventory
TAMU utilizes FAMIS/Canopy for tracking inventory assets.
Technology Services - PVFA has access to canopy to update certain fields of the inventory assets described below.
Whenver making an edit to canopy be sure to update the Inventory Date so we have a record the last time it was updated, each time our staff works on your computer we will check the current location and update if necessary
Building
This is the building number where the asset is physically located.
PVFA Currently has the following locations:
| Building # | Building Name | Abbreviation (Map) |
|---|---|---|
| 0275 | Liberal Arts and Arts & Humanities Building | LAAH |
| 0359 | Architecture Building B | ARCB |
| 0398 | Langford Architecture Center Building A | ARCA |
| 0432 | Architecture Building C | ARCC |
| 0436 | Reed-McDonald Building | RDMC |
| 0443 | Eller Oceanography & Meteorology Building | OMB |
| 0471 | Pavilion | PAV |
| 0478 | Scoates Hall | SCTS |
| 0492 | H.J. (Bill) and Reta Haynes Engineering Building | HEB |
| 1500 | Instructional Laboratory & Innovative Learning Building | ILSQ |
| 1540 | Physical Education Activity Program Building | PEAP |
| 1599 | 2 Research Park | 2RPK |
Room
This will be the room number that the user is physically located
User UIN
This will be the users UIN and when you submit it you will see the user’s name automatically filled in. For assets that belong to a Lab group use the PI’s UIN and not the individual lab members.
Group Cd
We use the group code to establish major families of device types, see the table below for those options, it is derived from our IT Asset Management System (sassafras).
| Group Cd | Description |
|---|---|
| ADMIN | This is used for college wide assets (LOAN, Missing, Stock, Surplus, etc) |
| CLASS | This will be used for any of our classroom assets |
| FACUL | This will be used for Faculty (ARTD, DMTP, TAIM, VCCM and VMPC) assets |
| REINS | This will be used for Research Lab & Institutes assets |
| STAFF | This will be used for all Staff (HIVE is under staff) assets |
Other Loc
We use the other location field to designate device lifecycle status, see the table below for the available options.
| Other Loc | Description |
|---|---|
| DEPLY | This has been deployed or given to the employee |
| RECVD | This has been Received and is in the IT office |
| EQUIP | This will be used for all non-computer assets |
| ISSUE | A computer that is managed, and we have identified the user/location, but the serial number or something else is incorrect and we do not have the ability to fix |
| SURPL | This has been picked up for Surplus |
| REPLC | This has been replaced (warranty work that changes the serial number) |
| MISNG | This has been filed as missing |
| LEGAL | This is under Legal Hold and should not be touched |
| TRFER | This has been transferred to another department (we have filed on our end but has not moved out) |
| SECEX | Asset has been marked as having an approved security exception on file |
| RITCP | This will be for any other devices that have a Research & Institute Technology Control Plan |